Digitizing business operations often sounds complicated. Especially when it comes as a legal requirement - like the introduction of eInvoicing from January 1, 2025. Many wonder how the new regulation will affect existing business processes, whether it requires significant changes in working methods, and if it will cause additional costs?
The internet is full of eInvoicing solutions. Each claims to be the best, simplest, and most affordable. The decision isn't easy - similar to standing in front of a pasta shelf in the supermarket facing a huge selection, comparing prices, quality, and shapes....
However, the central question isn't just which solution is the best in general. More crucial is whether the pasta matches and tastes good with my meal - in other words, which solution best fits my way of working. And does the solution have potential for growth? Does it promote the growth of my company, does it have the necessary functional extensions that can keep pace with my increasing requirements?
Let's consider a real situation that many companies face, using the example of a company that has already implemented ZUGFeRD and is now adapting all its accounting tasks to eInvoicing:
Mark manages a distribution company and works with various business partners - from large manufacturers to small local suppliers. While some partners already use more advanced systems and send invoices in ZUGFeRD format, others still work with conventional Word documents and PDFs. Christina, Mark's accountant, previously had to manually enter all these different formats into the accounting system.
The new invoicing directive forces partners to not only send but especially to receive structured electronic invoices. But what about those who have no means by which to send eInvoices? How can the process be simplified for everyone involved?
Through the "Meine e-Rechnung" platform, Mark discovers that the necessary adaptations to eInvoicing regulations are simpler than expected. His largest supplier from Hesse continues to send invoices in their XRechnung format. He only needed to make one change: setting up a new email address for receiving invoices. For cases like the smaller partner from Berlin who doesn't have their own system, the platform offers a free solution for creating and sending eInvoices.
Using "Meine e-Rechnung" now means Christina no longer needs to transfer data manually - the platform automatically takes information from various invoice formats and transfers it to the accounting system. The result: No more transfer errors and significant time savings.
Through the "Meine e-Rechnung" platform, Mark can:
- Use automated data entry from various invoice formats
- Enable his smaller partners to send eInvoices for free
- Have all his documents in one place
- Meet legal requirements without major changes in business operations
Für kleine Unternehmen, die noch kein eRechnungssystem haben, bietet die Plattform eine kostenlose Lösung zum Versenden von eRechnungen im vorgeschriebenen ZUGFeRD Format. Für diejenigen, die zusätzliche Sicherheit wünschen, gibt es auch die “Doku Safe”-Funktionalität zur sicheren Aufbewahrung aller Dokumente an einem Ort.
Digitization doesn't have to mean a revolution in business operations. Sometimes it's enough to find a solution that simplifies daily work while meeting legal requirements.
Because in the end, the best solution is the one that makes work easier for you and your business partners.